. Desiring to share Christ's Healing
Love, our members live within marginalised communities focusing on the
care of mother and child and the fostering of family life. We go to
places where the need is greatest and work in the areas of health,
sustainable development and human rights. Presently, MMMs are serving
in **Apply on the website** countries around the world with Sisters
coming from **Apply on the website** countries and are trained in a
variety of health-related professions. In Ireland, our Motherhouse is
in Drogheda Co. Louth.
ROLE OF SECRETARIAT:
The Secretariat is the hub for all intra-Congregational Communication.
It holds the records of the Medical Missionaries of Mary and is
responsible for managing and maintaining these records.
?POSITION SUMMARY:
The Secretary is responsible for providing secretarial and
administrative support services to the Congregation as part of the
Secretarial team. The Secretary provides support to the Congregational
Leader and her team. The role reports to the Congregational Secretary
and the person will work as part of a small committed team. This is a
role that requires discretion and confidentiality. The secretary is
the first point of contact by telephone and in person for MMM and the
general public who call or visit the MMM office.
MAIN DUTIES OF THE SECRETARY
* Provide administrative support to Congregational Leader and Team
including preparation for meetings, confidential minute taking and
record keeping for all Congregational Meetings.
* First point of contact for phone queries, directing queries to the
appropriate person
* Filing and photocopying
* Maintaining the Congregation database
* Administration of office supplies inventory and procurement as
required
* Maintain relevant statistics
* Organise and manage Zoom calls
* Update address books
* Prepare and send out internal newsletters and other publications
* Preparation of material for Archives
* Managing the central mailbox, incoming and outgoing mail
* Assist with the planning and organising of international
gatherings, training and other events in conjunction with the
Congregational Secretary and other staff
* Liaise with Communications Coordinator on communications and
newsletters
* Knowledge of GDPR requirements
OTHER REQUIREMENTS:
* Respect the ethos and values of MMM
* Participate in MMM staff meetings
* To work in accordance with the policies and procedures of MMM
* Carry out such other duties as may reasonably be requested by the
Congregational Secretary to assist the development of MMM
* The position is a ?job share? and requires some flexibility
with the other secretary so that the office is covered at all times
during business hours
SKILLS AND EXPERIENCE:
* Ability to prioritise work and be flexible in responding to
changing situations
* Experience of working in an office environment as part of a team
* Experience of providing administrative support to a senior manager
* Competency in MS Word, Excel, PowerPoint and Outlook
* Some experience of arranging meetings via Zoom
* Experience of setting up and managing databases
* Good organisational and problem-solving skills
* Have some appreciation of the work of Missionary Congregations
OTHER ATTRIBUTES:
* Resilient and able to remain calm and focused when under pressure
* Ability to work on own initiative as well as working as part of a
team and be flexible in prioritising work to be undertaken
* Good communications skills
* The ability to work hours as part of a job share is essential
* Ability to work as a team member, proactive, empathetic, active
listener, creative, positive, willingness to learn.
* Commitment to the values, vision and mission of MMM.
_The above is not an exhaustive list and is intended to list the key
duties and responsibilities for the role._
SALARY: Negotiable, commensurate with experience.
_Parking if required is available at the Congregational Centre,
Rosemount._
APPLICATION:
CV with two referees and a covering letter outlining motivation and
suitability for the post to **Apply on the website**
CLOSING DATE: **Apply on the website** March **Apply on the website**
We need : English (Good)
Type: Permanent
Payment:
Category: Others
